COMMITTEE OF THE WHOLE - MAY 14, 2012

MEETING:

COMMITTEE OF THE WHOLE

DATE:

MAY 14, 2012

TIME:	6:30 PM

PLACE:	S. H. BLAKE MEMORIAL AUDITORIUM

CHAIR:	COUNCILLOR I. ANGUS

ORDERS OF THE DAY:

DISCLOSURES OF INTEREST
DEPUTATIONS
REPORTS OF COMMITTEES
REPORTS OF MUNICIPAL OFFICERS
FIRST REPORTS
PETITIONS AND COMMUNICATIONS
NEW BUSINESS
ADJOURNMENT

DISCLOSURES OF INTEREST

Confirmation of Agenda

With respect to the May 14, 2012 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

COMMUNITY SERVICES SESSION

DEPUTATIONS

Thunder Pride 2012

Correspondence from Mr. Tom Broland, Community Relations and Sponsorship Chair - Thunder Pride 2012, received April 2, 2012, requesting to appear before Committee relative to the above noted. (Pages 1-2)

Thunder Bay Relay For Life

Correspondence from Mr. Andrew Hartnell, received April 16, 2012, requesting to appear before Committee relative to the above noted. (Pages 3-4)

War Child Canada

Correspondence from Ms. Talladega McDonald, Algonquin Avenue Public School, received April 24, 2012, requesting to appear before Committee relative to the above noted. (Pages 5-6)

New Business - Proposed Sale of Hillcourt Estates Deputation Request

Correspondence received from Ms. M. Leat, dated May 4, 2012 requesting a deputation before Committee relative to the above noted.

REPORTS OF COMMITTEES

Thunder Bay District Health Unit

Minutes of the Regular Board of Health Meeting of the Thunder Bay District Health Unit held on March 21, 2012, for information. (Pages 7-19)

Accessibility Advisory Committee

The Minutes of Meeting No. 04-2012 of the Accessibility Advisory Committee held on March 22, 2012, for information. (Pages 20-26)

Sister Cities Advisory Committee

The Minutes of Meeting No. 02-2012 & 03-2012 of the Sister Cities Advisory Committee held on February 8 & March 14, 2012, respectively, for information. (Pages 27-38)

Youth Services Advisory Committee

The Minutes of Meeting No. 02-2012 of the Youth Services Advisory Committee held on March 13, 2012, for information. (Pages 39-44)

REPORTS OF MUNICIPAL OFFICERS

Lake Superior Centre for Regenerative Medicine Inc. Funding Request

Report No. 2012.085 (Accounting & Budgets) relative to the above noted. (Distributed Separately)

This item has been pulled from the agenda, as it was discussed as a new business item at the May 7, 2012 Committee of the Whole meeting.

Contract 5, 2012 - Asphalt Surface Rehabilitation 2

Report No. 2012.081 (Engineering) recommending that Contract No. 5, 2012 for Asphalt Surface Rehabilitation 2 be awarded to Bruno’s Contracting (Thunder Bay) Limited who submitted the lowest tender. (Pages 45-51)
$Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Contract 5, 2012 - Asphalt Surface Rehabilitation 2'$

Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote.

With respect to Report No. 2012.081 (Engineering), we recommend that Contract No. 5, 2012 for Asphalt Surface Rehabilitation 2 be awarded to Bruno’s Contracting (Thunder Bay) Limited who submitted the lowest tender in the amount of $2,658,006.45 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work;

AND THAT the work will be funded in accordance with the Source of Financing form attached to this Report;

AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any serious variations in the contract quantities occur as work proceeds;

AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters;

AND THAT any necessary By-law be presented to City Council for ratification.

PETITIONS AND COMMUNICATIONS

Increased Supervision at Rinks - 2012-2013 Season

At the April 16, 2012 Committee of the Whole meeting, a petition from Ms. B. Kukko was presented, along with a memorandum from Councillor A. Foulds relative to the above noted. The item was deferred to the May 14, 2012 Committee of the Whole meeting.

Memorandum from Councillor A. Foulds, dated March 30, 2012 relative to the above noted, re-presented. (Pages 52-53)

THAT the report coming forward from the Parks Division in relation to outdoor rink operations include the potential options available for increased supervision at all outdoor rinks from 5 - 7 days a week to allow for use of the washroom and change room facilities.

NEW BUSINESS

Miles with the Giant - Thunder Bay Marathon Deputation Request

At the May 7, 2012 Committee of the Whole meeting, a deputation was presented from Thunder Bay Marathon - Miles for the Giant, and at that time a resolution was presented requesting Administration to prepare a memorandum in response to the request for additional in-kind support by City staff for consideration at the May 14, 2012 Committee of the Whole meeting.

Memorandum from Mr. D. Matson, General Manager - Infrastructure & Operations, dated May 10, 2012, in response the request from Thunder Bay Marathon - Miles for the Giant.

ADJOURNMENT

End of Agenda