THE 23 MEETING OF THE FORTY-THIRD THUNDER BAY CITY COUNCIL

MEETING:

DATE:

MAY 28, 2012

TIME:	IMMEDIATELY FOLLOWING COMMITTEE OF THE WHOLE

PLACE:	S. H. BLAKE MEMORIAL AUDITORIUM

CHAIR:	ACTING MAYOR KEN BOSHCOFF

ORDERS OF THE DAY:

OPENING CEREMONIES
DISCLOSURES OF INTEREST
MINUTES OF PREVIOUS MEETINGS
PETITIONS AND COMMUNICATIONS
REPORTS OF COMMITTEES
REPORTS OF MUNICIPAL OFFICERS
BY-LAWS
NEW BUSINESS
NOTICE OF MOTION
ADJOURNMENT

OPENING CEREMONIES

Prayer or One Minute of Silence.

DISCLOSURES OF INTEREST

Confirmation of Agenda

With respect to the Twenty-Third Meeting of the Forty-Third Thunder Bay City Council meeting held on May 28, 2012, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

MINUTES OF PREVIOUS MEETINGS

City Council

The Minutes of the following Meeting of the Fortieth Thunder Bay City Council, to be confirmed:

1. The Twentieth Meeting of the Forty-Third Thunder Bay City Council held on May 14, 2012;

(Pages 1 - 13)

2. The Twenty-First Meeting of the Forty-Third Thunder Bay Special City Council held on May 16, 2012.

(Distributed Separately on Wednesday, May 23, 2012)

THAT the Minutes of the following Meeting of the Forty-Third Thunder Bay City Council, be confirmed:

1. The Twentieth Meeting of the Forty-Third Thunder Bay City Council held on May 14, 2012;

2. The Twenty-First Meeting of the Forty-Third Thunder Bay Special City Council held on May 16, 2012

REPORTS OF COMMITTEES

Committee of the Whole

The Minutes of the following Committee of the Whole Meetings, to be adopted.

1. Meeting No. 44 of the Special Committee of the Whole held on May 14, 2012;

(Pages 14 - 16)

2. Meeting No. 45 of the Special Committee of the Whole (Closed Session) held on May 14, 2012;

(Pages 17 - 19)

3. Meeting No. 46 of the Committee of the Whole held on May 14, 2012.

(Pages 20 - 26)

3.1 Resolution to confirm the May 14, 2012 Committee of the Whole agenda;

3.2 Resolution relative to Increased Supervision at Rinks - 2012 - 2013 Season;

3.3 Resolution relative to Miles with the Giant - Thunder Bay Marathon Deputation Request;

3.4 Resolution relative to establishing the May 28, 2012 Special Committee of the Whole (Closed Session).

THAT the Minutes of the following Committee of the Whole Meetings, be adopted:

1. Meeting No. 44 of the Special Committee of the Whole held on May 14, 2012;

2. Meeting No. 45 of the Special Committee of the Whole (Closed Session) held on May 14, 2012;

3. Meeting No. 46 of the Committee of the Whole held on May 14, 2012.

Ward Meetings

The Minutes of the following Ward Meetings to be received:

1. Meeting No. 02-2012 of the Neebing Ward held on May 1, 2012.

(Pages 27 - 30)

THAT the Minutes of the following Ward Meetings be received:

1. Meeting No. 02-2012 of the Neebing Ward held on May 1, 2012.

Ratifying Resolutions

Contract 6, 2012 - Algoma Street Reconstruction

Report No. 2012.093 (Engineering) recommending the award of Contract 6, 2012 relative to the reconstruction on Algoma Street.

Pending the passage of the resolution at the Committee of the Whole meeting, held earlier in the evening, the resolution will be presented for ratification and under Council's policy will require a two-thirds vote.

With respect to Report No. 2012.093 (Engineering), we recommend that Contract 6, 2012 for Algoma Street Reconstruction be awarded to 1468025 Ontario Ltd. o/a Menei Bros., which submitted the lowest tender in the amount of $2,356,869.25 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work;

AND THAT the work be funded in accordance with Source of Financing Form attached to this report;

AND THAT Appropriation Change Order No. 14 be approved;

AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should variation in the Contract quantities occur as the work proceeds;

AND THAT the Mayor and Clerk be authorized to sign all documentation related to this matter;

AND THAT any necessary By-laws be presented to City Council for ratification.

Microsoft Outlook Exchange Implementation

Report No. 2012.091 (Corporate Information and Technology) recommending that the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 be accepted to obtain professional services from Dell Canada Inc. for the migration of Lotus Notes e-mail, calendar entries and contacts to Microsoft Exchange and Outlook, in the amount of $142,459.95 (including contingency and HST rebate).

Pending the passage of the resolution at the Committee of the Whole meeting, held earlier in the evening, the resolution will be presented for ratification and under Council's policy will require a two-thirds vote.

With respect to Report No. 2012.091 (Corporate Information & Technology), we recommend that the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 be accepted to obtain professional services from Dell Canada Inc. for the migration of Lotus Notes e-mail, calendar entries and contacts to Microsoft Exchange and Outlook, in the amount of $142,459.95 (including contingency and HST rebate);

AND THAT the Manager – Supply Management be authorized to issue a purchase order to award this purchase;

AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters;

AND THAT the work be funded in accordance with the Contract Source of Financing form attached to this report;

AND THAT any necessary By-laws be presented to City Council for ratification.

2012 Tax Policy

Report No. 2012.089 (Revenue) recommending that the outlined capping policy be approved for the 2012 taxation year.

Pending the passage of the resolution at the Committee of the Whole meeting, held earlier in the evening, the resolution will be presented for ratification and under Council's policy will require a two-thirds vote.

With respect to Report No. 2012.089 (Revenue), we recommend that the following capping policy be approved for the 2012 taxation year:

THAT assessment related tax increases for the Commercial, Industrial and Multi-residential property classes be capped at the greater of 10% over the previous year’s annualized taxes and 5% of the Current Value Assessment (CVA) taxes;

AND THAT a threshold of $250 be applied such that properties having final capping adjustments that are less than $250 be brought to CVA taxation levels;

AND THAT any property in the Commercial, Industrial or Multi-Residential property class which was levied full CVA taxes in 2011, no longer be eligible for capping protection in 2012 and future years;

AND THAT the new construction eligible properties be taxed at a minimum of 100% of CVA-level taxes in 2012 and subsequent years;

AND THAT the optional property class in the Industrial property class, being the Large Industrial property class continues to apply for the 2012 taxation year;

AND THAT the following tax ratios be adopted for the 2012 taxation year:

Property Class Tax Ratios

Residential 1.00

Multi-Residential 2.74

Commercial 1.952709

Industrial Residual 2.43

Large Industrial 2.465

Pipelines 2.152

Farmlands 0.25

Managed Forests 0.25;

AND THAT the recommended tax rates included in Attachment 4 be approved for the 2012 taxation year;

AND THAT the final tax levy be due in two installments on August 2nd and October 3rd, 2012;

AND THAT any necessary by-laws be presented to Council for ratification.

Prince Arthur's Landing - Baggage Building Arts Centre Interim Operating Model

Report No. 2012.100 (Recreation & Culture) recommending that Administration be authorized to proceed with developing an Agreement with Lorraine Cull and Angela Jensen relative to the above noted.

Pending the passage of the resolution at the Committee of the Whole meeting, held earlier in the evening, the resolution will be presented for ratification and under Council's policy will require a two-thirds vote.

With respect to Report No. 2012.100 (Recreation & Culture) regarding the Interim Operating Model for the Baggage Building Arts Centre at Prince Arthur’s Landing, we recommend that Administration be authorized to proceed with developing an Agreement with Lorraine Cull and Angela Jensen, satisfactory to the City Solicitor, for the programming and operation of the building as outlined in this Report;

AND THAT the Mayor and Clerk be authorized to execute any necessary documentation;

AND THAT any necessary By-laws be presented to City Council for ratification.

BY-LAWS

Tax and Water Rebate Programs for Low-Income Seniors and Persons with Disabilities

Memorandum from Mr. R. Colquhoun, Manager - Revenue, dated May 10, 2012, containing information relative to By-law No. 050-2012 and attaching "Property Tax and Water Credit Programs for Low-Income Seniors and Low-Income Persons with Disabilities" application. (Pages 31 - 34)

By-laws

THAT the following By-laws be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered:

1. A By-law to provide relief of financial hardship for low income seniors and low income persons with disabilities.

Explanation

: A By-law to repeal By-law No. 131-1998 and to provide relief of financial hardship to low income seniors and low income persons with disabilities by means of a tax credit and water credit to those residential property owners who qualify under authority of Section 10 and Section 365 of the Municipal Act and meeting the municipality's mandatory requirements under Section 391 of the Municipal Act.

Authorization

: Committee of the Whole - September 26, 2011

BY-LAW NUMBER: 050 - 2012

2. A By-law to prohibit the placement of graffiti on property and to require that property be kept free of graffiti.

Explanation

: To prohibit the placement of graffiti on property and to require that property be kept free of graffiti.

Planning File: 27-00055

Authorization

: Committee of the Whole - March 12, 2012

BY-LAW NUMBER: 014 - 2012

3. A By-law to establish tax ratios, operational property classes, a tax capping policy and to provide for the final levy of taxes for 2012.

Explanation

: To establish tax ratios, operational property classes, a tax capping policy and to provide for the final levy of taxes for 2012 and for collection of said taxes.

Authorization

: Committee of the Whole - May 28, 2012

BY-LAW NUMBER: 051 - 2012

NEW BUSINESS

NOTICE OF MOTION

Confirming By-law

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered:

1. A By-law to confirm the proceedings of a meeting of Council, this 28th day of May, 2012.

Explanation

: To confirm the proceedings and each motion, resolution and other action passed or taken by the Council at this meeting is, except where prior approval of the Ontario Municipal Board is required, adopted, ratified and confirmed as if all such proceedings had been expressly embodied in this By-law.

Authorization

: Committee of the Whole - February 24, 2003

BY-LAW NUMBER: 054 - 2012

ADJOURNMENT

End of Agenda