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MEETING:COMMITTEE OF THE WHOLE

DATE:MAY 28, 2012

TIME:IMMEDIATELY FOLLOWING CITY COUNCIL (PUBLIC MEETING)

PLACE:S. H. BLAKE MEMORIAL AUDITORIUM

CHAIR:COUNCILLOR T. GIERTUGA / COUNCILLOR M. BENTZ

ORDERS OF THE DAY:DISCLOSURES OF INTEREST
DEPUTATIONS
REPORTS OF COMMITTEES
REPORTS OF MUNICIPAL OFFICERS
FIRST REPORTS
PETITIONS AND COMMUNICATIONS
NEW BUSINESS
ADJOURNMENT
OUTSTANDING ITEMS

DISCLOSURES OF INTEREST

Confirmation of Agenda

With respect to the May 28, 2012 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.


PLANNING SESSION


PRESENTATIONS

Custom Labour Market Report - Thunder Bay District Mining Industry

Letter from Ms. M. Richardson, Executive Director - North of Superior Workforce Planning Board, dated April 18, 2012, requesting that the Co-Chairs of the Board, Mr. F. Pullia and Ms. E. Kerr, make a presentation relative to key findings of the Custom Labour Market Report - Thunder Bay District Mining Industry. (Pages 1 - 3)
CTB Online Corporate Reports

Letter from Ms. M. Richardson, Executive Director - North of Superior Workforce Planning Board, dated May 8, 2012, referencing three attached handouts. (Pages 4 - 7)
CTB Online Corporate Reports

Handouts entitled "Building a Superior Workforce: 2009 - 2012 Labour Market Action Plan - 2012 Update", "Custom Labour Market Report - Thunder Bay District Mining Industry", and "Economic and Labour Market Guidance: Thunder Bay CMA". (Distributed Separately to Members of Council and City Manager only on Wednesday, May 23, 2012)
CTB Online Corporate Reports


Detailed Streetscape Designs for the Image Routes

Memorandum from Ms. K. Lewis, Director - Corporate Communications & Strategic Initiatives, and Ms. L. McEachern, Manager - Planning, dated May 15, 2012, requesting that Mr. C. Brook, Brook McIlroy Consultants, present an overview of the Detailed Streetscape Designs for the Image Routes and advising that Report No. 2012.083 (Corporate Communications & Strategic Initiatives) - Image Route Implementation Plan, will be presented at the June 18, 2012 Committee of the Whole meeting. (Pages 8 - 9)
CTB Online Corporate Reports


DEPUTATIONS

Habitat for Humanity - Thunder Bay Day

Letter from Ms. D. Mitchell, Chief Executive Officer - Habitat for Humanity, dated May 2, 2012, requesting to appear before Committee relative to updating about the not-for-profit organization and to provide information relative to Habitat for Humanity Thunder Bay Day. (Pages 10 - 11)
CTB Online Corporate Reports

Copies of PowerPoint presentation entitled "Raise Your Hand Habitat for Humanity Thunder Bay Day", handout entitled "The Blueprint" and handout entitled "You can raise your hand by" relative to the above noted deputation. (Distributed Separately to Members of Council and City Manager only)


REPORTS OF COMMITTEES

Committee of Adjustment

Minutes of the Meeting Nos. 02-12 and 03-12 of the Committee of Adjustment held on February 22, 2012 and March 21, 2012, respectively, for information. (Pages 12 - 26)
CTB Online Corporate ReportsCTB Online Corporate ReportsCTB Online Corporate ReportsCTB Online Corporate Reports


Heritage Advisory Committee

Minutes of Meeting No. 03-2012 of the Heritage Advisory Committee held on March 22, 2012, for information. (Pages 27 - 31)
CTB Online Corporate Reports


Lakehead Region Conservation Authority

Minutes of the Third and Fourth Regular Meetings of the Lakehead Region Conservation Authority held on March 21, 2012 and April 18, 2012, respectively, for information.
(Pages 32 - 46)
CTB Online Corporate ReportsCTB Online Corporate Reports


REPORTS OF MUNICIPAL OFFICERS

Urban Design and Landscaping Guidelines

At the April 23, 2012 Committee of the Whole meeting, Report No. 2012.072 (Planning) - Urban Design and Landscaping Guidelines, was presented under 'First Reports' in order to allow Committee of the Whole and the general public time to consider the implications of the report before its recommendations are considered by Committee of the Whole on May 28, 2012.

Memorandum from Ms. L. McEachern, Manager - Planning, dated May 17, 2012, advising that Report No.2012.072 (Planning) has been rescheduled and will be presented at the June 18, 2012 Committee of the Whole meeting. (Pages 47 - 48)
CTB Online Corporate Reports


Contract 6, 2012 - Algoma Street Reconstruction

Report No. 2012.093 (Engineering) recommending the award of Contract 6, 2012 relative to the reconstruction on Algoma Street. (Distributed Separately on Thursday, May 24, 2012)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Contract 6, 2012 - Algoma Street Reconstruction'CTB Online Corporate ReportsCTB Online Corporate Reports

Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote.

With respect to Report No. 2012.093 (Engineering), we recommend that Contract 6, 2012 for Algoma Street Reconstruction be awarded to 1468025 Ontario Ltd. o/a Menei Bros., which submitted the lowest tender in the amount of $2,356,869.25 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this Contract will be based on measured quantities for the complete work; Official Plan and Zoning By-law Amendment
Application Fees for Not-for-Profit Organizations

At the April 23, 2012 Committee of the Whole meeting a memorandum from Councillor A. Ruberto, dated April 16, 2012, containing a resolution, relative to Report No. 2012.041 (Planning) - Official Plan and Zoning Bylaw Amendment Application Fees for Not-for-Profit Organizations, was represented.

At the April 23, 2012 Committee of the Whole meeting a resolution was carried deferring the resolution contained in the memorandum from Councillor A. Ruberto to the May 28, 2012 Committee of the Whole meeting and that Report No. 2012.041 (Planning) also be re-presented at that time.

Memorandum from Councillor A. Ruberto, dated April 16, 2012, containing a resolution, relative to Report No. 2012.041 (Planning) - Official Plan and Zoning Bylaw Amendment Application Fees for Not-for-Profit Organizations, previously presented at the March 19, 2012 Committee of the Whole meeting, represented. (Pages 49 - 50)
CTB Online Corporate Reports

Report No. 2012.041 (Planning) represented. (Pages 51 - 55)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Official Plan and Zoning Bylaw Amendment Application Fees for Not-for-Profit Organizations.'

With respect to Report No. 2012.041(Planning), we recommend that a discount be provided of 25% to 100% for not-for-profit organizations on any Official Plan or Zoning By-law amendment application fee;
Tbaytel Work Centre Roof Replacement

Report No. 2012.096 (Facilities and Fleet) recommending that funding for a roof replacement at the Tbaytel Work Centre to accommodate the installation of Solar Photovoltaic (PV) panels be funded. (Pages 56 - 61)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Tbaytel Work Centre Roof Replacement'CTB Online Corporate ReportsCTB Online Corporate Reports

With respect to Report No. 2012.096 (Facilities and Fleet), we recommend that funding for a roof replacement at the Tbaytel Work Centre to accommodate the installation of Solar Photovoltaic (PV) panels be funded in accordance with the Contract Source of Financing form attached to this report; PETITIONS AND COMMUNICATIONS


ADMINISTRATIVE SERVICES SESSION


REPORTS OF COMMITTEES

Thunder Bay Police Services Board

Minutes of the Fifth and Seventh Meetings of the Forty-Third Thunder Bay Police Services Board held on February 21, 2012 and March 20, 2012, respectively, for information.
(Pages 62 - 71)
CTB Online Corporate ReportsCTB Online Corporate Reports


Community Communications Committee

Minutes of Meeting No. 01-2012 of the Community Communications Committee held on February 14, 2012, for information. (Pages 72 - 76)
CTB Online Corporate Reports


Inter-Governmental Liaison Committee

Minutes of Meeting No. 03-2012 of the Inter-Governmental Liaison Committee held on March 12, 2012, for information. (Pages 77 - 85)
CTB Online Corporate ReportsCTB Online Corporate Reports


Coordinating Committee

The Minutes of Meeting No. 01-2012 of the Coordinating Committee held on February 13, 2012, for information. (Pages 86 - 89)
CTB Online Corporate Reports


REPORTS OF MUNICIPAL OFFICERS

Thunder Bay Drug Strategy Community Partnership

At the September 12, 2012 Committee of the Whole meeting a resolution was carried recommending that the City Manager report back in advance of the approval of Budget 2012 on partnerships, potential opportunities to staff this initiative through reallocation of complement/attrition and/or the partnership, total estimated costs and contribution from partners and a recommended Option for inclusion in Budget 2012 for City Council's consideration.

At the February 15, 2012 Reconvened Special Committee of the Whole meeting, memorandum from Ms. K. Lewis, Director - Corporate Communications & Strategic Initiatives, dated February 10, 2012, containing information relative to community partnerships and proposed budget revenues was presented.

Memorandum from Ms. K. Lewis, Director - Corporate Communications & Strategic Initiatives, dated May 15, 2012, requesting that Ms. P. Hajdu, Coordinator - Thunder Bay Drug Strategy, make a presentation relative to "Travelling the Road to Change: the Thunder Bay Drug Strategy Community Report, May 2012" and that Councillor R. Johnson, Chair - Thunder Bay Drug Strategy Implementation Panel, introduce Ms. P. Hajdu. (Pages 90 - 91)
CTB Online Corporate Reports

Report No. 2012.084 (Corporate Communications & Strategic Initiatives), for information only. (Pages 92 - 97)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Thunder Bay Drug Strategy Community Partnership'

Attachment A - Travelling the Road to Change - Thunder Bay Drug Strategy

2012-2014 Community Communication Plan

Report No. 2012.095 (Corporate Communications & Strategic Initiatives) recommending that the 2012-2014 Community Communications Planbe approved. (Pages 98 - 102)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document '2012-2014 Community Communications Plan'

Attachment A - 2012 - 2014 Community Communications Plan (Distributed Separately on Wednesday, May 23, 2012)
CTB Online Corporate Reports

With respect to Report No. 2012.095 (Corporate Communications & Strategic Initiatives), we recommend that the 2012-2014 Community Communications Planas outlined in Attachment A be approved.


2011 - 2014 City of Thunder Bay Strategic Plan - Second 120-Day Update

Report No. 2012.054 (Corporate Communications & Strategic Initiatives), for information only. (Pages 103 - 110)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document '2011-2014 City of Thunder Bay Strategic Plan - Second 120-Day Update'


2011 Non Consolidated Financial Statements and Reserve Fund Update

Report No. 2012.067 (Accounting & Budgets) recommending that the Non Consolidated Financial Statements and the annual reserve fund report be received for information and that a fuel farm reserve fund be created. (Pages 111 - 122)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document '2011 Non Consolidated Financial Statements and Reserve Fund Update'

Attachment A - Non-Consolidated Financial Statements for Year Ending December 31, 2011 (Distributed Separately on Wednesday, May 23, 2012)

Attachment B - Schedule of Reserves and Reserve Funds
Attachment C - Reserve Fund Descriptions and Purposes
(Distributed Separately on Wednesday, May 23, 2012)
CTB Online Corporate Reports

With respect to Corporate Report 2012.067 (Accounting & Budgets), we recommend that the Non-Consolidated Financial Statements for the Corporation of the City of Thunder Bay and the annual reserve fund report should be received by City Council for information purposes; Microsoft Outlook Exchange Implementation

Report No. 2012.091 (Corporate Information and Technology) recommending that the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 be accepted to obtain professional services from Dell Canada Inc. for the migration of Lotus Notes e-mail, calendar entries and contacts to Microsoft Exchange and Outlook, in the amount of $142,459.95 (including contingency and HST rebate). (Pages 123 - 127)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Microsoft Outlook Exchange Implementation'CTB Online Corporate Reports

Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote.

With respect to Report No. 2012.091 (Corporate Information & Technology), we recommend that the negotiated method of procurement as outlined in Sections 4.08 and 4.09 of the Supply Management By-law No. 113-2011 be accepted to obtain professional services from Dell Canada Inc. for the migration of Lotus Notes e-mail, calendar entries and contacts to Microsoft Exchange and Outlook, in the amount of $142,459.95 (including contingency and HST rebate); 2012 Tax Policy

Report No. 2012.089 (Revenue) recommending that the outlined capping policy be approved for the 2012 taxation year. (Pages 128 - 144)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document '2012 Tax Policy'CTB Online Corporate ReportsCTB Online Corporate ReportsCTB Online Corporate ReportsCTB Online Corporate ReportsCTB Online Corporate Reports

Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote.

With respect to Report No. 2012.089 (Revenue), we recommend that the following capping policy be approved for the 2012 taxation year: PETITIONS AND COMMUNICATIONS

Concern over Canada's Status with regards to the Kyoto Protocol

Memorandum from Councillor J. Virdiramo, Chair - Inter-Governmental Liaison Committee, dated May 9, 2012, containing a resolution, relative to the above noted. (Pages 145 - 147)
CTB Online Corporate Reports

With respect to concern over Canada’s Status with the Kyoto Protocol, we recommend that a letter be drafted to the Prime Minister and the Federal Minister of the Environment expressing concern regarding Canada’s withdrawal from the Kyoto Protocol Agreement, with the intention of determining Canada’s potential future status as a signatory on like-minded international environmental agreements and obligations, such as the Durban Platform, and how Canada will continue to play a role in the global efforts to tackle climate change; Northern Ontario's Federal Ridings

Memorandum from Councillor J. Virdiramo, Chair - Inter-Governmental Liaison Committee, dated May 9, 2012, containing a resolution, relative to the above noted. (Pages 148 - 150)
CTB Online Corporate Reports

With respect to the Electoral Boundaries Readjustment Act introduced in the House of Commons by Nickel Belt MP Claude Gravelle, that includes broad support across the north and across partisan lines, we support the electoral districts in Northern Ontario being no less than 10, whereas Northern Ontario means the geographical area comprising the following ten current electoral districts:

Truck Traffic on Dawson Road - Inter-Governmental Liaison Committee Meeting

Memorandum from Mr. P. Mauro, Manager - Engineering, dated May 22, 2012, relative to providing an update relative to the above noted. (Distributed Separately on Wednesday, May 23, 2012)
CTB Online Corporate Reports


NEW BUSINESS

Prince Arthur's Landing - Baggage Building Arts Centre Interim Operating Model

Report No. 2012.100 (Recreation & Culture) recommending that Administration be authorized to proceed with developing an Agreement with Lorraine Cull and Angela Jensen relative to the above noted. (Distributed Separately on Thursday, May 24, 2012)
Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Prince Arthur’s Landing – Baggage Building Arts Centre Interim Operating Model'

Pending the passage of the resolution at the Committee of the Whole meeting, the resolution will be presented for ratification at the City Council meeting to be held later in the evening and will require a two-thirds vote.

With respect to Report No. 2012.100 (Recreation & Culture) regarding the Interim Operating Model for the Baggage Building Arts Centre at Prince Arthur’s Landing, we recommend that Administration be authorized to proceed with developing an Agreement with Lorraine Cull and Angela Jensen, satisfactory to the City Solicitor, for the programming and operation of the building as outlined in this Report; ADJOURNMENT



End of Agenda