MEETING: COMMITTEE OF THE WHOLE

DATE:

MAY 14, 2012

MEETING NO.

TIME:	06:34 PM
PLACE:	S. H. BLAKE MEMORIAL AUDITORIUM
CHAIR:	COUNCILLOR I. ANGUS

PRESENT:

OFFICIALS:

Councillor I. Angus
Councillor M. Bentz
Councillor K. Boshcoff
Councillor A. Foulds
Councillor T. Giertuga
Councillor L. Hebert
Councillor R. Johnson
Councillor P. Pugh
Councillor A. Ruberto
Councillor L. Rydholm
Councillor J. Virdiramo

Mrs. L. Smith, Deputy City Clerk
Mr. T. Commisso, City Manager
Mr. G. Alexander, General Manager - Community &
Emergency Services
Ms. P. Robinet, Deputy City Solicitor
Mr. M. Smith, General Manager - Development Services
Mr. M. J. Smith, General Manager - Facilities and Fleet
Mr. P. Mauro, Manager - Engineering Division
Ms. J. Suffak, Manager - Corporate Information & Technology
Ms. T. Larocque, Committee Coordinator

DISCLOSURES OF INTEREST

Confirmation of Agenda

MOVED BY: Councillor A. Ruberto
SECONDED BY: Councillor L. Hebert

With respect to the May 14, 2012 Committee of the Whole meeting, we recommend that the agenda as printed, including any additional information and new business, be confirmed.

CARRIED

COMMUNITY SERVICES SESSION

DEPUTATIONS

Thunder Pride 2012

Letter from Mr. Tom Broland, Community Relations and Sponsorship Chair - Thunder Pride 2012, received April 2, 2012, requesting to appear before Committee relative to the above noted.

Ms. C. Olsen and Ms. R. Mischenene appeared before Committee, provided a PowerPoint presentation and responded to questions.

Thunder Bay Relay For Life

Letter from Mr. A. Hartnell, received April 16, 2012, requesting to appear before Committee relative to the above noted.

Additional information from Mr. A. Hartnell, received on May 14, 2012, relative to the above-noted, was distributed separately on Monday, May 14, 2012.

Mr. A. Hartnell appeared before Committee, provided a video presentation and responded to questions.

War Child Canada

Letter from Ms. Talladega McDonald, Algonquin Avenue Public School, received April 24, 2012, requesting to appear before Committee relative to the above noted.

A document entitled "A Fundraising Toolkit" received from Miss T. Maki, Algonquin School on May 14, 2012, relative to the above-noted, was distributed separately on Monday, May 14, 2012.

Miss T. Maki, Miss G. Kopanki and Miss B. Cournoyer appeared before Committee, provided a PowerPoint presentation and responded to questions.

New Business - Proposed Sale of Hillcourt Estates Deputation Request

Letter from Ms. M. Leat, received May 4, 2012 requesting to appear before Committee relative to the above noted, was distributed separately on May 14, 2012.

Mr. E. Leat & Mrs. M. Leat appeared before Committee and responded to questions.

REPORTS OF COMMITTEES

Thunder Bay District Health Unit

Minutes of the Regular Board of Health Meeting of the Thunder Bay District Health Unit held on March 21, 2012, for information.

Accessibility Advisory Committee

The Minutes of Meeting No. 04-2012 of the Accessibility Advisory Committee held on March 22, 2012, for information.

Sister Cities Advisory Committee

The Minutes of Meeting No. 02-2012 & 03-2012 of the Sister Cities Advisory Committee held on February 8 & March 14, 2012, respectively, for information.

Youth Services Advisory Committee

The Minutes of Meeting No. 02-2012 of the Youth Services Advisory Committee held on March 13, 2012, for information.

REPORTS OF MUNICIPAL OFFICERS

Potential Litigation

Report No. 2012CLS.023 (Legal Services) relative to the above noted was presented previously at the Special Committee of the Whole (Closed Session), held earlier in the evening.

MOVED BY: Councillor A. Foulds
SECONDED BY: Councillor J. Virdiramo

With respect to Report No. 2012CLS.023 (Legal Services), we recommend that Administration proceed as directed in Closed Session.

CARRIED

The Deputy City Clerk advised that the resolution relative to Report No. 2012CLS.023 (Legal Services) would be presented for ratification at the City Council meeting to be held later in the evening and would require a two-thirds vote.

Lake Superior Centre for Regenerative Medicine Inc. Funding Request

This item has been withdrawn from the agenda, as this issue was discussed as a new business item at the May 7, 2012 Committee of the Whole meeting.

Contract 5, 2012 - Asphalt Surface Rehabilitation 2

Report No. 2012.081 (Engineering) recommending that Contract No. 5, 2012 for Asphalt Surface Rehabilitation 2 be awarded to Bruno’s Contracting (Thunder Bay) Limited who submitted the lowest tender.
$Database 'CTB Online Corporate Reports', View '3. Clerk's Office \ Agenda Document', Document 'Contract 5, 2012 - Asphalt Surface Rehabilitation 2'$

MOVED BY: Councillor T. Giertuga
SECONDED BY: Councillor P. Pugh

With respect to Report No. 2012.081 (Engineering), we recommend that Contract No. 5, 2012 for Asphalt Surface Rehabilitation 2 be awarded to Bruno’s Contracting (Thunder Bay) Limited who submitted the lowest tender in the amount of $2,658,006.45 (inclusive of HST); it being noted that the amount shown is based on estimated quantities; final payment for this contract will be based on measured quantities for the completed work;

AND THAT the work will be funded in accordance with the Source of Financing form attached to this Report;

AND THAT the General Manager of Infrastructure and Operations report any circumstances to City Council should any serious variations in the contract quantities occur as work proceeds;

AND THAT the Mayor and City Clerk be authorized to sign all documentation related to these matters;

AND THAT any necessary By-law be presented to City Council for ratification.

CARRIED

The Deputy City Clerk advised that the resolution relative to Report No. 2012.081 (Engineering) would be presented for ratification at the City Council meeting to be held later in the evening and would require a two-thirds vote.

PETITIONS AND COMMUNICATIONS

Increased Supervision at Rinks - 2012-2013 Season

At the April 16, 2012 Committee of the Whole meeting, a petition from Ms. B. Kukko was presented, along with a memorandum from Councillor A. Foulds relative to the above noted. The item was deferred to the May 14, 2012 Committee of the Whole meeting.

Memorandum from Councillor A. Foulds, dated March 30, 2012 relative to the above noted, re-presented.

MOVED BY: Councillor A. Foulds
SECONDED BY: Councillor T. Giertuga

THAT the report coming forward from the Parks Division in relation to outdoor rink operations include the potential options available for increased supervision at all outdoor rinks from 5 - 7 days a week to allow for use of the washroom and change room facilities.

CARRIED

NEW BUSINESS

Miles with the Giant - Thunder Bay Marathon Deputation Request

At the May 7, 2012 Committee of the Whole meeting, a deputation was presented from Thunder Bay Marathon - Miles for the Giant, and at that time a resolution was presented requesting Administration to prepare a memorandum in response to the request for additional in-kind support by City staff for consideration at the May 14, 2012 Committee of the Whole meeting.

Memorandum from Mr. D. Matson, General Manager - Infrastructure & Operations, dated May 10, 2012, in response the request from Thunder Bay Marathon - Miles for the Giant, was distributed separately on Thursday, May 10, 2012.

MOVED BY: Councillor A. Ruberto
SECONDED BY: Councillor M. Bentz

With respect to the deputation received at the May 7, 2012 Committee of the Whole meeting relative to the Miles with the Giant, we recommend that Infrastructure & Operations Department support the request to provide in-kind services to facilitate the drop off and collection of barricades associated with the event.

CARRIED

Closed Session Resolution

Additional Information sheet dated May 14, 2012 listing a resolution to establish a Special Committee of the Whole (Closed Session) meeting on May 28, 2012 was distributed separately on Monday, May 14, 2012.

Confidential memorandum from Mr. J. Hannam, City Clerk, dated May 11, 2012, providing information relative to the Monday, May 28, 2012 Closed Session meeting was distributed to Members of Council, City Manager, City Solicitor and City Treasurer & General Manager - Finance & Corporate Services only, on Monday, May 14, 2012.

MOVED BY: Councillor M. Bentz
SECONDED BY: Councillor K. Boshcoff

THAT a Special Committee of the Whole (Closed Session) meeting be scheduled for Monday, May 28, 2012 at 5:00 p.m. in order to receive information relative to the security of the property of the municipality or local board and a proposed or pending acquisition or disposition of land by the municipality or local board and labour relations or employee negotiations.

CARRIED

ADJOURNMENT

The meeting adjourned at 7:55 p.m.